Insight into all your current contracts
With Invoice Complete’s contract management, you always have an up-to-date insight into current contracts. This helps you to effectively manage all your contracts, save costs and avoid risks.
Optimize your contract management with Invoice Complete
Invoice Complete’s contract management manages all current contracts easily and conveniently in one system. Contracts are no longer extended unintentionally and you no longer lose them. All relevant information can be found in Invoice Complete in no time.
Digital registration
Contracts are digitally registered, all required data is processed in Invoice Complete. For example: customer name, contract duration, notice period, budget, purchasing advantage, etc. Contract management enables you to record and monitor all types of contracts simply and clearly. Based on the reference number, incoming invoices are automatically linked to the correct contract.
Insight and control
All contracts in one central system.
Efficient
Save time and money by keeping important agreements simple.
Cost effective
Avoid risks and save costs with clear contract management.
Automated
Never miss an important date/appointment through automated notifications.
Contract management functionalities
Invoice Complete provides a total solution for your contract management. Combined with procurement management and automated invoice processing, it provides a streamlined purchase to pay process. The comprehensive procurement system has a complete overview of all financial obligations associated with the contract. The corresponding invoices are automatically matched with contractual obligations, so that agreements are always respected.
Authorization of contracts
Adding rights and roles to users gives you control over which individuals have access to contract management. Determine who can do what within Invoice Complete.
Record contracts easily
Adding or replacing existing contracts is easy. You can specify which information must be recorded in Invoice Complete.
User-friendly contract management
Invoice Complete is user-friendly and easy to use. You will find the information you need in no time.
Linking with other systems
Link Invoice Complete to your own financial systems for seamless collaboration.
Matching purchase invoices
Purchase invoices can be matched to current contracts to ensure that agreements are respected.
Automated notifications
Never miss an important date by automatically sending notifications and reports.
What is contract management?
The contract management of Invoice Complete ensures close cooperation between the finance and procurement departments within your company. All important agreements are centrally stored and instantly retrievable. Benefit from contract agreements such as purchase discounts and realize convenient cost benefits by adhering to purchasing agreements. The finance department has insight into monthly contractual obligations.
Who is contract management for?
Every company purchases to add more value to the business. To do this, contracts are entered into with suppliers. Contract management helps with this by easily managing and monitoring contracts. This helps your business by giving you a better grip on costs, risks and offers the opportunity to gain purchasing advantages from a contract.
How does it work?
STEP 1
Purchase invoices are automatically collected
Purchase invoices are automatically collected from your accounting software via a ‘job’.
STEP 3
View purchase invoices on personal dashboard
Users can see, on their personal dashboard, which actions they have to take on their assigned purchase invoices. Administrators can view all purchase invoices.
STEP 5
Purchase invoice approval
If the purchase invoice has been approved by the entire workflow – and optionally the Final Approver – the purchase invoice is marked and exported to your ERP system.
STEP 2
Assign a workflow
Link purchase invoices automatically or manually to workflows, so the right user receives the right information.
STEP 4
Final approver (optional)
When the purchase invoice has completed its workflow, the only approve is necessary from the Final approver. This user needs to approve all purchase invoices with certain conditions.
STEP 1
Purchase invoices are automatically collected.
Purchase invoices are automatically collected from your accounting software via a ‘job’.
STEP 2
Assign a workflow
Link purchase invoices automatically or manually to workflows, so the right user receives the right information.
STEP 3
View purchase invoices on personal dashboard
Users can see, on their personal dashboard, which actions they have to take on their assigned purchase invoices. Administrators can view all purchase invoices.
STEP 4
Final approver (optional)
When the purchase invoice has completed its workflow, the only approve is necessary from the Final approver. This user needs to approve all purchase invoices with certain conditions.
STEP 5
Purchase invoice approval
If the purchase invoice has been approved by the entire workflow – and optionally the Final Approver – the purchase invoice is marked and exported to your ERP system.
The benefits of Invoice Complete contract management
Automating with Invoice Complete’s SaaS solution speeds up and simplifies the Purchase to Pay process. It works more efficiently and allows you to optimize the procurement process. This will result in lower costs and purchasing benefits for your business.
Prevent unintended extensions
Automated notifications let you know exactly when a contract expires. Do you want to negotiate on an existing contract before it is renewed? With Invoice Complete, you can set the time when you receive an automatic notification. This ensures that no contract is tacitly extended.
Contract management in one central system
All important information regarding your contracts is always at hand; name of relationship, term, notice period, purchasing benefits and other agreements. With Invoice Complete you always have a real-time overview of all your contracts.
Save costs and avoid risks
Save costs and benefit from purchasing advantages by accurately fulfilling agreements. Negotiate new conditions in time before the contract is tacitly renewed. Invoice Complete helps your business move forward.
Roles and rights
Adding roles and rights to users makes it possible to determine who gets to see what. For example, employees only get to see contracts that apply to them. This ensures greater efficiency and security.
Digital contract management
Store and manage all your files, contracts, quotes, notes and information in one digital system. Don’t lose important information by working with different systems.
Request your free demo
Would you like to process thousands of purchase invoices automatically? This is possible with the Purchase to Pay software from InvoiceComplete. Our software automates the procurement workflow; from purchase requisition to payment of invoices and all steps in between. Everything in one system. Curious?
Contact
If you have any questions, a demo of InvoiceComplete or other issues about our P2P system. Please fill out the form below. We will contact you as soon as possible.
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