Automate your entire procurement process

Get a grip on your costs and expenses, optimize compliance and work error-free through a clear approval flow.

Optimise yourprocurement process with Invoice Complete

Invoice Complete ensures that all important information related to procurement is centralized in one overview. From the purchase order to paying the invoice, and all actions in between.

Insight into your purchasing obligations

Purchasing is an important business process for both large and small companies. In this complex process, one loses the overview. Invoice Complete offers a solution whereby this entire process is automated. All requests, approvals and receipts are digital. This gives you insight into the purchasing obligations and control over expenditure within your company.

Insight and control

Get early insight into your company’s purchase orders.

Purchase process without errors

A clear approval flow ensures an error-free procurement process. Every purchase order is approved.

Efficient and fast

Clear structure and links with cooperating systems ensure an efficient and fast procurement process.

Cost effective

Achieve purchasing benefits through clear contract management with suppliers.

Functionalities of the Invoice Complete purchase management

Invoice Complete’s procurement management provides a total solution for the Purchase to Pay process. Our procurement system can easily streamline procurement management, contract management and automatic invoice processing. Invoice Complete verifies that the purchase order, delivery and invoice match. The moment this is the case, the invoice is automatically approved. Digital procurement management provides a real-time overview of your purchasing obligations. This allows you to accurately incorporate the exact investments into your monthly figures.

Simple digital procurement

Employees can request purchases digitally via a central system. This provides insight into who is buying what and where. Companies without a procurement system often find this difficult, but with Invoice Complete this is a thing of the past.

Pre-approval of requisitions

After submission, the digital purchase requisition goes to the right person for approval or rejection. After any approval, the purchase requisition is sent directly to the correct supplier.

Matching of purchase order, delivery and invoice

The various facets are digitally recorded so that the purchase order, delivery and invoice are automatically matched. Is this the case? Then the invoice is processed automatically.

Optimization of purchasing through in-depth reports and statistics

Digital procurement management provides statistics and reports with which you can optimize the procurement process. This results in greater cost savings.

 

Registering receipt of delivery

All purchases are digitally recorded and matched to purchase orders and invoices.

Early insight into purchasing obligations

Invoices are approved early to give you quick insight into expected expenditures.

 

How does it work?

STEP 1

Purchase invoices are automatically collected.

Purchase invoices are automatically collected from your accounting software via a ‘job’.

STEP 3

View purchase invoices on personal dashboard

Users can see, on their personal dashboard, which actions they have to take on their assigned purchase invoices. Administrators can view all purchase invoices.

STEP 5

Purchase invoice approval

If the purchase invoice has been approved by the entire workflow – and optionally the Final Approver – the purchase invoice is marked and exported to your ERP system.

STEP 2

Assign a workflow

Link purchase invoices automatically or manually to workflows, so the right user receives the right information.

STEP 4

Final approver (optional)

When the purchase invoice has completed its workflow, the only approve is necessary from the Final approver. This user needs to approve all purchase invoices with certain conditions.

STEP 1

Purchase invoices are automatically collected

Purchase invoices are automatically collected from your accounting software via a ‘job’.

STEP 2

Assign a workflow

Link purchase invoices automatically or manually to workflows, so the right user receives the right information.

STEP 3

View purchase invoices on personal dashboard

Users can see, on their personal dashboard, which actions they have to take on their assigned purchase invoices. Administrators can view all purchase invoices.

STEP 4

Final approver (optional)

When the purchase invoice has completed its workflow, the only approve is necessary from the Final approver. This user needs to approve all purchase invoices with certain conditions.

STEP 5

Purchase invoice approval

If the purchase invoice has been approved by the entire workflow – and optionally the Final Approver – the purchase invoice is marked and exported to your ERP system.

The benefits of digital procurement management

Automating with Invoice Complete’s SaaS solution speeds up and simplifies the Purchase to Pay process. It works more efficiently and allows you to optimize the procurement process. This will result in lower costs and purchasing benefits for your business.

Purchasing advantage and lower costs

Decentralized purchasing ensures that employees buy from different suppliers, which is often less beneficial. By purchasing centrally, agreements with regular suppliers can easily be met and purchasing discounts can be taken advantage of.

More efficient

Invoice Complete ensures an efficient procurement process. Buyers can easily make purchase requests from one central system. This saves time and it is cost-effective, as fewer staff are needed to carry out the work.

Control and insight

Invoice Complete’s procurement management enables you to have more control over the entire procurement process. All purchase requisitions go through one central system, therefore you have easy insight into all requests. Authorization of purchase requests provides insight into the expected costs.

Order matching

Invoice Complete enables the automatic matching of purchase requisitions, receipts and invoices. This provides a lot of overview and reduces manual work. After a positive match, the invoice is automatically forwarded to a linked financial system.

Purchasing optimization through digital purchasing management

Digital procurement management provides clear statistics and reports regarding your procurement process. This makes it possible to optimize the procurement process. After all, you can easily see in which areas savings can be made.

Clear approval flow

A clear and efficient approval flow ensures that purchase requisitions go directly to the right person for approval or rejection. As a result, no unexpected costs are incurred.

Request your free demo

Would you like to process thousands of purchase invoices automatically? This is possible with the Purchase to Pay software from InvoiceComplete. Our software automates the procurement workflow; from purchase requisition to payment of invoices and all steps in between. Everything in one system. Curious?

Contact

If you have any questions, a demo of InvoiceComplete or other issues about our P2P system. Please fill out the form below. We will contact you as soon as possible.

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